AI literacy for office and site roles: keep a practical Belgian construction record

A calculator reviewing quantities, a site manager dictating a report and an administrator sending a reminder face different AI risks. One generic presentation cannot show that each role understands the relevant sources, uncertainty, permissions and confirmation steps.

Start with the current official rule

The Commission's current AI literacy questions and answers explains that Article 4 measures should consider the people, context and systems involved. The obligation has applied since February 2025, with enforcement rules applying from August 2026. Use the current text and national guidance rather than turning a certificate into the sole compliance objective.

Turn the rule into a bounded decision

Map each role to the AI-assisted tasks it actually performs. Identify the consequence of a wrong output and the human check before action. A site role may need voice, privacy and safety examples; finance needs invoice, tax and recipient controls. Record the learning outcome and remaining restriction, not only attendance.

Build an auditable workflow

Use short scenario-based reviews with real exceptions. Ask participants to locate the source, challenge an assumption and stop an unsafe action. Keep the date, role, system, materials and reviewer. Refresh the record after a new feature, provider, policy or responsibility changes the workflow.

Handle exceptions explicitly

Test the workflow with a realistic exception: a missing company identifier, duplicate record, unclear role or temporarily unavailable source. The process should stop with a focused question. Keep the source, review date, owner and decision without copying more personal data than needed. Escalate legal, tax, labour or safety uncertainty to the competent person.

Repeat the check when a payment, party, invoice action, site arrangement or official instruction changes. An earlier result is context, not automatic permission for the next action. Define who can reverse an error, notify affected people and decide that the exception is genuinely closed.

Make the status readable to someone who did not prepare the record. That person should find the checked input, consulted source, remaining uncertainty and next permitted action. Avoid relying on a free-text note as the only evidence. Use stable fields for identity, date, outcome and owner, then add only the explanation needed for the exception.

Connect context to controlled execution

Enfin can connect the customer, supplier, project, document, task and invoice in one record. Alfie can prepare information and propose a governed action within available permissions; the official service and competent owner remain responsible for the decision. Explore Enfin, review pricing, or discuss your workflow.