Quote templates for contractors – free downloadable versions

What a quote should contain

A Belgian construction quote must include the following mandatory elements:

• Your company details – name, address, VAT number, company registration number, and optionally bank details.
• Client details – name, address, and VAT number when the client is a business.
• Quote date and the period during which the offer is valid.
• Itemised lines – description, quantity, unit price and the applicable VAT rate for each line.
• Totals – subtotal (excl. VAT), VAT amount, and grand total (incl. VAT).
• Payment terms and a space for the client’s signature.

Add a clause for additional work and, when you invoice at the reduced 6 % rate, refer to the required VAT certificate. For the latest VAT rules, check the Belgian VAT portal.

Template 1 – Bathroom renovation

Typical sections (six lines):

1. Demolition – removal of existing tiles, sanitary ware and pipes; include waste container if provided.
2. Plumbing – rerouting pipes and connecting new fixtures; list material brand and type separately.
3. Electrical work – relocating sockets, lighting and ventilation.
4. Tiling – walls and floor; keep tile supply separate because clients often choose the tiles themselves.
5. Sanitary installation – shower, toilet, washbasin, vanity; list each item individually.
6. Finishing touches – silicone, profiles, door strips and clean‑up.

Indicate for each line whether material is supplied by you or by the client to avoid disputes.

Template 2 – Roof works

Four main lines:

1. Removal & preparation – stripping the old covering and checking the supporting structure.
2. Insulation – type (e.g., PUR, PIR, mineral wool), thickness and thermal resistance (R‑value).
3. Roof covering – material (tiles, slates, EPDM), surface area in m² and whether material is included.
4. Finishing – gutters, zinc flashings, ventilation openings and clean‑up.

State the surface area in square metres, as clients often compare offers on a €/m² basis.

Template 3 – Painting works

Organise the quote per room:

• Room name (living room, bedroom 1, hallway, etc.)
• Wall and ceiling surface area, number of doors and windows
• Scope of work (e.g., two coats latex, or primer + two coats finish)

Add a separate line for pre‑treatment (crack filling, sanding, degreasing). Specifying this work prevents misunderstandings.

Template 4 – General renovation

For larger projects that involve several trades, split the quote into chapters, each following the same itemised format:

1. Demolition
2. Structural work (masonry, concrete)
3. Roof works
4. External joinery (windows, doors)
5. Electrical installations
6. Plumbing and heating
7. Plastering and flooring
8. Internal joinery
9. Painting
10. External works (landscaping, paving)

At the end of each chapter provide a short summary (e.g., “Structural work €X, technical installations €Y, finishing €Z”) so the client can see the cost distribution at a glance.

Practical tips for using the templates

• Adapt, don’t copy blindly – remove irrelevant lines and add project‑specific details.
• Specify brands and models where they matter (e.g., “Geberit Duofix wall‑hung toilet with Sigma30 control panel”).
• Separate material and labour – not mandatory, but it builds transparency and trust.
• Define a validity period that reflects material‑price volatility and your cash‑flow needs.

From paper to digital

A simple Word or PDF file works for occasional quotes. When you reuse the same structure repeatedly, a quotation‑management tool can help you store templates, pull standard items from your catalogue, adjust quantities and generate a complete quote with automatic VAT calculation and digital signature. The Enfin platform offers such functionality and links an accepted quote to a new project, simplifying the transition to invoicing.

Checklist before sending a quote

• All mandatory company and client details are present.
• Each line includes description, quantity, unit price and VAT rate.
• Totals (subtotal, VAT, grand total) are correct.
• Payment terms and validity period are clearly stated.
• A clause for additional work or price adjustments is included.
• Material vs. labour responsibilities are identified.
• The quote is signed (digital or paper) before delivery.