Add a supplier option to a construction article with Alfie after reviewing its price source

The same material can appear under several supplier codes, pack sizes and price conditions. Adding a supplier option without normalising the unit may make a box look cheaper than an individual item or push an expired promotion into estimates. The new option should be traceable before anyone compares it.

Start with the current source and the right identity

Enfin's current Alfie page describes governed preparation and user confirmation. Current application source includes article and supplier-option actions plus separate price comparison and preferred-supplier decisions. This page does not imply live catalogue access or an integration with a named supplier.

Turn the source into one bounded decision

Verify the supplier, article identity, supplier code, unit, pack quantity, currency, net price, tax treatment, date and source document. Add the option as an alternative, not as the preferred source automatically. Flag mismatched units or missing validity instead of converting them with an assumption.

Keep evidence without automating the next step

Keep the source document and reviewer with the option. Compare normalised prices only after units and conditions agree. Changing the preferred supplier, updating the article purchase price or applying a price tier are separate decisions with their own impact on estimates and should remain separately confirmed.

Test exceptions before making the workflow routine

Test at least a missing company number, an ambiguous party, a duplicate and a temporarily unavailable source. The workflow should stop with a focused question and name an owner. Keep the source, review date, input, outcome and confirmation without copying more personal data than needed. Escalate tax, legal, labour or safety uncertainty to the competent person.

Repeat the check when the amount, party, invoice action, site, schedule or official instruction changes. An earlier result is useful context, not automatic permission. Define who can correct an error, who informs affected people and when the exception is genuinely closed.

Make the status readable to a colleague who did not prepare the file. They should see what was checked, what remains uncertain and which next action is allowed or blocked. Use stable fields for identity, date, source and decision; a free-text note can explain the evidence but should not be the only evidence.

Connect the record to controlled execution

Enfin can connect the customer, supplier, quote, project, task, document and invoice in one record. Alfie can prepare information and propose an action within available permissions; an authorised user confirms consequential actions. Explore Enfin, compare pricing or discuss your workflow.